Public Notice of CoC Application Process

– PUBLIC NOTICE –

2016 Continuum of Care Application 

Request for proposals from renewal applicants and new project applicants

 

The Chattanooga Regional Homeless Coalition annually applies for funds under the United States Housing and Urban Development (HUD) Continuum of Care Notice of Funding Availability. The Continuum of Care (CoC) application includes a community strategy to prevent and ultimately end homelessness in our region along with data and outcomes related to local initiatives. The CRHC submits renewal applications for existing high performing programs. Renewal applicants must submit applications in esnaps (the HUD online portal for CoC applications https://esnaps.hud.gov) by August 12th  for review and ranking

 

In addition, the CRHC is seeking applications for new programs geared toward permanent housing for the chronically homeless and rapid rehousing for families in the 11 county region. This region includes Hamilton, Bradley, Marion, Grundy, Polk, Rhea, McMinn, Sequatchie, Bledsoe, Franklin and Meigs counties.

Area nonprofit organizations, public housing authorities, or units of local government may apply to be included in the Continuum of Care application. The process is competitive and only programs that are renewals of existing CoC programs or proposed new programs that provide permanent supportive housing for chronically homeless persons or rapid re-housing for families will be considered. Proposed new programs are limited to a request of under $50,000.

 

Chronic homelessness is defined as experiencing homelessness for over one year or four episodes of homelessness that total 12 months in a three-year period. To be considered chronically homeless and eligible for CoC-funded permanent supportive housing, the assisted individual or assisted head of household must have a documented disability and must come to the housing from a shelter environment or places not meant for human habitation.

 

Families experiencing homelessness are eligible for rapid rehousing under this program only if they are moving from literal homelessness to permanent housing. Families who are “doubled up” would not be eligible participants.

 

If a project is chosen for inclusion in the 2016 CoC application, the nonprofit organization, public housing authority, or unit of local government applicant must complete a SAM registration, an electronic applicant profile, an electronic application, and additional information, as required by HUD. Inclusion in the CoC application is not a guarantee of award. HUD makes the final decision on all awards.  A 25% match and leverage requirements apply to this program.

 

All new applications must be submitted in esnaps (https://esnaps.hud.gov) by August 12th.

Renewal applicants and any new applicants will be contacted to schedule a presentation before the rank and review committee convened by the CoC Governance Council. This committee will score all applications based on objective criteria. The scoring rubric may be found at homelesscoalition.org under the FY 2016 Resources tab. Programs will be ranked in order of funding priority based on the electronic application submission and presentation to the rank and review committee.

If selected for inclusion in theCoC application to HUD, whether a renewal project or new proposed project, there is no guarantee that HUD will approve the project. Additionally, selected projects may be reduced by the rank and review committee or by HUD.

Proposal Requirements:

New proposals must create new permanent supportive housing for individuals experiencing chronic homelessness or rapid rehousing for families as defined in this notice.  The proposal must leverage funds from other sources to create a program that meets the housing and services needs of the participants.  New project applications are limited to a request of $50,000. New project applicants may request funds for new construction of housing, rehabilitation of housing, leasing, or tenant based rental assistance, administrative costs up to 7%, and appropriate operating costs and/or supportive services up to 30%.  A match of 25% is required and leverage funds are required. No guarantee of award is made as HUD makes the final decisions on funding. Applicants who have not previously received Continuum of Care funds are encouraged to apply under this notice as long as the applicant has a current DUNS number, is registered in the SAM registry, has experience with federal funds and has no unresolved findings. The link for the SAM registry follows: https://governmentcontractregistration.com/sam-registration.asp.

 

Applications should indicate the applicant’s capacity to manage federal funds as well as the applicant’s current experience with individuals, families, or youth experiencing homelessness, current services provided, and how the proposed housing will coordinate with existing programs and services. The applicant should describe amenities and transportation available to participants of the proposed housing program.

 

Application budgets may include the following line items:

Leasing: The leasing of units requires that the proposed lease be in the name of the applicant. Applicants may propose subleasing units to participants. Leasing amounts are expected to be the actual rents of the leased units and must be under the fair market rent for the area. No match is required for the leasing line item. However, leverage applies.

Tenant based rental assistance: The lease must be in the name of the participants and must meet rent reasonableness standards, a 25% match is required.

New Construction or housing rehabilitation: A 25% match is required for this line item. If awarded funds for new construction or housing rehabilitation, restrictive covenants will be tied to the project for a period of 20 years.

Operations: The operations line item includes building maintenance and other unit related costs. A 25% match is required. Operations costs may be part of a new construction, housing rehabilitation, or leasing program but may not be part of a tenant based rental assistance program.

Supportive Services: Supportive services include case management and may be no more than 30% of the program budget. Supportive Services require a 25% match.

Leverage, including cash and in-kind services, must be greater than 150% of the program budget.

Administrative Costs are limited to 10%.

 When contacted for the rank and review session please bring:

  • Most recent Independent audit or financial review and match certification: should demonstrate experience with federal funds and contain no unresolved findings or no unresolved federal debt (threshold requirement)
  • Copy of your 501(c ) 3 document and Secretary of State registration certificate: must be current (threshold requirement)
  • Copy of your SAM registration: must be current (threshold requirement)
  • If a renewal, a copy of your Annual Progress Report and printed eLOCCS summary for the most recent full grant year: must demonstrate timely expenditure of funds (up to 10 points); APR outcomes will be scored competitively (up to 25 points); efficient use of funds (up to 10 points) will be scored competitively
  • If a new project, submit a statement of proposed outcomes and proposed cost per household (funds requested divided by number of households to be served). Proposed outcomes (up to 25 points) and evidence of the efficient use of program funds (up to 10 points) will be scored competitively.
  • A statement regarding the evidence based approach(es) that have been or will be implemented with your project. Evidence based approach(es) to housing and services will be scored competitively with demonstrated housing first activities scoring the highest. The evidence based approach(es) should be well described in the proposal (up to 10 points)
  • A statement that any housing program funded with CoC funds participates or  will participate in the  CoC coordinated entry, contribute to the by-name list, and prioritize eligible households from the by-name list (up to 10 points)
  • A statement that demonstrates the renewal program or new program’s level of prioritization for chronically homeless persons: dedicated program for chronically homeless persons (15 points) chronically homeless individuals or chronically homeless families are prioritized at a unit’s turnover (10 points) chronically homeless persons or chronically homeless families are not prioritized (5 points)
  • A statement regarding how the program/ proposed program coordinates with the overall CoC system of services, to include mainstream services, to end chronic homelessness, end family homelessness, end youth homelessness and/ or set a course to prevent and end all homelessness in southeast TN. (up to 20 points)
  • A statement identifying the eligible population for the program, where they will come from, and how they will be identified. Bonus Points: 10 points for a program dedicated to ending homelessness among youth
  • A certification of participation with the Homelessness Management Information System (HMIS). If you have HMIS questions, please contact Victoria Freeman at 423-710-1501 extension 2. (threshold requirement)

 

100 points are possible. 10 bonus points are possible. Project applications will be scored, rated, and ranked by an unbiased review committee.

 

As the TN-500 Continuum of Care HMIS lead, the CRHC  intends to apply for HMIS funds (Homelessness Management Information System) and Coordinated Assessment funds.

 

The current 2016 HUD Continuum of Care Program NOFA can be found at www.hudexchange.info.

If you have questions regarding the proposal, please contact Stephen Wright at 423-710-1501 ext. 1 or swright@homelesscoalition.org